How to manage Trainer Availability

Functions->Scheduler->Trainer Availability

OR Functions->Sched Matrix->Quick Menu->Trainer Availability

From the Administrator Portal

1. Navigate to Functions -> Scheduler - Trainer Availability
2. Select [Add Availability] from the drop down menu
3. To the right of the Trainer field, choose the appropriate trainer
4. Adjust the Schedule Date to the date to start availability
5. Enter up to four Available Time Ranges by entering a start and end time.*  
6. If this trainers availability will be repeated, select the number of Weeks Repeated and check off the days of the week these times cover.
7. Add any appropriate notes
8. Click [Add Availability]
9. Repeat for other days of the week
10. If you chose the same day of the week again, the original will be over-written

*NOTE: If more than four Available Time Ranges are required, simply expand Available Time Range 1 to include any breaks.  From the Sched Matrix, click [Open] at the time a trainer is not available.  Appointment for [Classes]; select class [NOT_AVAIL].

Viewing Trainer Availability

1. View Availability, Select
2. Custom Query, (or pick a pre-written query_
3. set criteria - click SEARCH

From the Trainer Portal

1. Functions -> Scheduler -> Trainer Availability
2. Select 'Add Availability' from the drop down menu and Select.
   
3. Adjust the Schedule Date to the date to start availability
4. Enter up to four Available Time Ranges by entering a start and end time. *  
5. If this trainers availability will be repeated, select the number of Weeks Repeated (up to 52 weeks) and check off the days of the week these times cover.
6. Add any appropriate notes
7. Click [Add Availability]
8. Repeat for other days of the week
9. If you make any updates to the current availability, the existing availability will be overwritten.
   

*NOTE: Enter the first time range and if you are adding more time ranges, click 'Add More'.

If more than four Available Time Ranges are required, simply expand Available Time Range 1 to include any breaks.  From the Sched Matrix, click [Sched] at the time a trainer is not available.  Appointment for [Classes]; select class [NOT_AVAIL].

Viewing/Updating Trainer availability

1. Functions -> Scheduler -> Trainer Availability
2. Select 'View Availability' from the drop down menu and Select.
3. You can Remove 1 day, Remove ALL Future Availability, or
   Remove Future Availability for this Day of Week. **If you are EDITING, you will do this from the Add Availability page.
4. Custom Query, (or use query options available)
   
5. Set criteria - click SEARCH

If you do not want members to see a Trainers Availability online:

If you want to prevent your members from seeing the trainer availability you can go to
Functions-User-view trainers
Click Details
Click Edit
Uncheck the checkbox that says  Display Availability Online ( under the Miscellaneous section)